Before Your Travel

Read the information at https://my.augusta.edu/pages/au-travel.
If you are currently teaching classes, make sure you share your continuity plan for teaching to the director(s) of (under)graduate studies, possibly copying the academic program coordinator(s).
Contact your office specialist / administrative assistant / business manager ahead of time to prepare your travel authorization: most likely, it will be the form under likely, “Multi-Day Travel” → “Travel Authorization”, stored on box.
Make sure your travel authorization is properly filled and approved before committing to anything.
Notify your bank, so that you will be able to use your credit card(s).

If your are a graduate student

There is no need to fill the permission to be absent from campus. Quoting Emily Crider:

> Since your travel is for academic purposes related to your AU studies, you do not need to complete the permission to be absent from campus form. 
> This request is done through the Travel Authorization form which you will need to work with your department to complete, if you have not already done so.

If your are traveling outside the US

AU Forms and Procedures

Review the applicable policy.
Submit a “DUO International Access Request” to be able to use Duo outside of the US at least 1 business week before the travel. If you do not receive the email confirmation from aug@service-now.com, open an issue at https://sn.augusta.edu/.
Complete the OA-1 form to request approval of outside activity if needed.
Complete the “International Travel Registry form” on https://infoed.augusta.edu (instructions here), and update your conflict of interest disclosure to include all travel expenses paid on your behalf or reimbursed directly to you by an external entity.
Contact the Research Security Officer at RESEARCH_SECURITY@augusta.edu / (706) 737-1589 to ask them if they need to discuss your travel further.

Misc.

You may want to verify that you can use your phone, this guide covers all the options that you may want to explore.
If your phone plan does not contain any “roaming”, consider adding some, and try preparing your phone as if you could not access the internet anymore:
- Download pdfs of or print all the important documents you may need (plane ticket, registration, visa forms, …),
- Download maps, using for example Magic Earth,
- If possible, make sure you can connect to eduroam, or at least review the instructions for AU personnel.
Check if you need an adaptater plug for your electrical devices.
Of course, check the visa & passport requirements (and, if you are not a US citizen, that you will be able to re-enter the country).

Miscellaneous

Download a pdf version of this page.
Contact: caubert@augusta.edu
Created with debian, pandoc and latex.
All my documents are under Creative Commons Attribution 4.0 International License. Sources are available upon motivated request.
You will need a pdf reader to consult some of the documents: I recommend choosing an open-source pdf reader.

Traveling with Augusta University

Before Your Travel

If your are a graduate student

If your are traveling outside the US

AU Forms and Procedures

Misc.

During Your Travel

After Your Travel

Miscellaneous